Objective & Scope

To ensure that employment decisions will always be guided by merit, ensuring fairness for every individual while avoiding any bias or advantage from personal relationships. This policy applies to all the Amplites

Definition

“Relationship or Family member” is defined as one of the following:

Spouse / Partner
Parents/Children/Siblings (biologicl, adoptive, step)
Aunts, Uncles, Nieces, Nephews

Core Policy Principles

Relatives can work in the company as long as they do not have any direct reporting or skip level reporting or any decision-making authority over each other. (e.g., one relative directly supervising another or having influence over the other’s performance reviews, promotions, compensation, or disciplinary actions, same department different function).
To maintain fairness and transparency, situations where one individual may influence the other’s employment conditions, should not be involved in hiring, promotion, compensation, or termination decisions related to a relative.
All Amplites must ensure their family relationships do not create unfair situations or lead to sharing confidential company information.
All applicants, including relatives of current Amplites, will be considered based on their skills, experience, and fit for the role, following our equal opportunity policy.
Amplites and job applicants must share if they have any relatives working at Ample. Failure to disclose will result in disciplinary action.
To uphold fairness and avoid potential conflict of interest, roles in sensitive functions such as HR, Audits, Legal, Accounts and Finance are ideally are assigned to members without personal relationships. If a personal relationship exists or develops within these functions, it should be disclosed proactively and will be reviewed by the CFO and CHRO to ensure continued fairness and compliance.

Mandatory to Declare

Job Applicants: Every individual applying for a position must declare if they are related to any current team member of the company through a mandatory question in the candidate screening form that is filled as a part of the hiring process
Existing/Current Team members: Every existing Amplite must declare if:

- He/She is related to any job applicant by sending a mail to TA team(when relative has applied or is being considered)
- The relationship status with a current colleague changes(e.g., marriage) or any team member become aware of a previously undisclosed relative relationship of another team member within the company (send a mail to the Reporting Manager and respective HRBP, cc-CHRO)

Personal Relationships at Work

In case where personal relationships develop between colleagues, it is important to always maintain a respectful and professional work environment.

Acceptable Behaviour – Team members are expected to:

Treat all colleagues with respect, courtesy, and professionalism.
Avoid behaviour that causes disruption, favouritism, or affects others ability to work
Respect the privacy and boundaries of others
Ensure that no one feels uncomfortable, embarrassed, or singled out due to a personal relationship.

If a relationship ends – In case of a breakup or the end of a personal relationship:

Continue to maintain professional and respectful behaviour
Avoid creating a tense or uncomfortable environment for others
Contact the HR team if you feel a change in reporting line or team structure is needed to maintain professionalism.

Disciplinary Action

Any deviation will lead to actions which may include the below based on the situation and seriousness of the issue:

Verbal Warning
Written Warning
Transfer/Reassignment – One of the partners must transfer to another department/function within 3 months, ensuring no reporting relationship exists between them.

(eg Upon the marriage of colleagues, reassignment to different departments or store locations will occur to prevent conflicts of interest)

Resignation – If a transfer to a different department or store isn’t possible, management will decide the next steps, including potential separation of employment.
Termination of employment for repeated violation.