Objective
The objective is to provide clarity, consistency and fairness in the discounts provided for the purchase of products and services available in our stores.
Policy commencement and validity
The policy is effective from 1st Jan 2020 and will remain valid till revoked. This policy can be amended or withdrawn at anytime should there be a reason to do so, and appropriate communication will be done to the effect.
Scope
Open to all Amplites who are confirmed in their employment at Ample. And consultants would be eligible after the completion of 6 months.
Guidelines
- All discounted items will be billed from the designated locations only (store inventory, if the item is available or as relevant).
- HR to approve the purchases and reporting manager to be copied.
- Any transaction involving profit, involving customers, or proxy buying on behalf of colleagues is deemed integrity violation.
- Clubbing of employee discount with other promos/discounts is not permitted.
- The employee will be responsible for checking the item purchased for damages/flaws, before settling the bill. However, in case of manufacturing defect which emerges after the sale, the guarantee/warranty will be applicable, as relevant.
- Purchase can be made through cash, credit card and or an EMI option (Cost of EMI to be borne by the employee).
- Sales made through the discount program will get reported under HR in ERP.
- No sales credit to locations is available.
- Limits can be enhanced basis justification – HOD & HR head to approve.
- Employee under notice can buy through credit card and cash.
| Product | Limit | Pricing to be applied |
|---|---|---|
| Under Armour | INR 50,000 | 30% off MRP |
| Asics | INR 50,000 | 30% off MRP |
| Mac | 1 each per year | 10% off MRP |
| iPhone | 1 each per year | 6% off MRP |
| iPad | 1 each per year | 7% off MRP |
| Watch | 1 each per year | 7% off MRP |
| Apple accessories | 3 units per year | 10% off MRP |
| Third Party Electronics | 3 units per year | 12.5% off MRP |
| Third Party Non- Electronics | 3 units per year | 20% off MRP |
| Apple Spares | 2 repairs per year | 5% above cost price |
| Service Charges | 2 instances per year | 75% of the published price |
| Apple care+ | 2 units per year | 10% off on MRP |
| Protect+ | 2 units per year | 20% off on MRP |
| Bose | 3 units per year | 20% off on MRP |
| Tekne | One of each category per year | 35% off on MRP |
| Noerden | 3 units per year | 30% off on MRP |
| LEGO** | INR 75,000 | 20% off MRP |
* A limit of a year refers to a financial year which is from April to March.
* Purchase limit for UA and Asics is on MRP.
Process
- Employee to fill the “Employee Discount Form” and submit to HR for approval keeping the reporting manager copied.
- HR to check records for earlier purchases made before approving the request.
- TAT for HR to process the form is one working day from the date of request.
- Employee can make a purchase from the designated location.
- An invoice will be raised and item will be issued to the employee accordingly.
- The employee to make payment choosing any of the payment options provided in the policy.
- Provision to adjust the purchase against salary or incentives is not under the scope
- It is the responsibility of the employee to organise the movement of the goods purchased outside the store premises on the very day of the purchase.
- Employee to send in the invoice copy to HR confirming the purchase.
Notes:
Asics: Under EOSS, vendor contribution of discounts will additionally apply
Apple: For products under special prices/promo, discounted value to be obtained from BU head
Document Management:
| Policy Name | Discount Policy |
| Policy Owner | Human Resources |
| Applies To | All Team Members of Cauvery |
| Effective Date | 12th August 2024 |
| Related Documents | HR Policies |
| Approved by Management | Yes |
| Supersedes | N/A |
| Contact for questions or policy Interpretation | hr@cauvery.co |
Version 1.0 HR Internal Document